Rochester Institute of Technology Senior Staff Assistant in Rochester, New York

4271BR

Position Title:

Senior Staff Assistant

Organization:

Office for Diversity and Inclusion

Detailed Job Description:

The Senior Staff Assistant is responsible for providing administrative support to the team members in the Office for Diversity & Inclusion along with budget support to the Financial Director. This position also serves as the back up to the Administrative Assistant to the Vice President & Associate Provost for Diversity & Inclusion.

Provide administrative support to the Office for Diversity & Inclusion Team and the RIT Minett Professor as requested. Serve as the back-up to the Administrative Assistant to support the Vice President & Associate Provost in her absence.

• Schedule meetings and room locations, request interpreting services as needed.

• Assists with travel coordination for conferences and training

• Handle and distribute incoming mail

• Ensure that office supplies are ordered and stocked as necessary

• Keep area organized on-going basis to ensure that office is welcoming and professional

Assist with logistical planning of Office for Diversity & Inclusion events – this may include requests for D/DHH interpreting services, catering, parking, Hub services, Tech Crew, FMS, signage etc.

• Draft invitations, letters and correspondence

• Track and organize RSVP information, name badges, etc.

• Create and maintain data bases for various programs & projects

Support Financial Coordinator in:

• Reconciling monthly department procurement card purchases in PNC making appropriate account number changes in the PNC system and preparing and submitting monthly statement.

• Assist with running and reconciling monthly Oracle budget statements to include tracking down missing receipts for MCAS, ODI, FSP, and OFRR as needed.

• Process invoice payment forms

• Assist with processing of Travel Expense Reports

Serve as the Office’s primary intake contact to RIT internal and external constituents.

Requisition Number:

4271BR

College/Division:

Diversity and Inclusion

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume

Employment Category:

Fulltime

Additional Details:

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.

Required Minimum Education Level:

HS, GED

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band :

114H

Required Minimum Qualifications:

Experience:

Three to five years in an office environment performing a range of administrative functions.

High School Diploma or General Education Degree (GED) required

Associate Degree in Business Administration or related field preferred.

Specialized Skills:

  • Excellent customer service skills

  • Strong written communication skills including proofreading and document creation

  • Strong oral communication skills and customer focus, tact and diplomacy

  • Problem solving abilities including the ability to manage multiple tasks/projects and change priorities in a fast-paced environment

  • Ability to work with diverse individuals at all organizational levels

  • Attention to detail in all responsibilities

  • Flexibility and willingness to assume new tasks or special projects as requested

  • High level of integrity and trust for confidential matters

  • Willingness to learn American Sign Language (ASL)

Department/College Description:

The Division of Diversity & Inclusion works collaboratively with academic and administrative units to provide a holistic range of services that enhance access and success for historically underrepresented students, faculty and staff, support education and scholarship, and ensure a welcoming, inclusive, vibrant and accessible environment for everyone.

Shift:

Day