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Army National Guard Units MAIL ASSISTANT in Honolulu, Hawaii


THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a MAIL ASSISTANT, Position Description Number D1603000 and is part of the HI DCSIM, National Guard.


SUMMARY OF DUTIES: The purpose of this position is to perform varied mail operations, which includes receiving, sorting, opening, controlling, routing, distribution, delivery, pick up and dispatching of mail. Position serves as the senior Mail Assistant for the state. Provides advice and recommendations to the supervisor on new equipment and/or advances on the market and current equipment status for consideration of upgrades or replacements of current systems. Serves as a mail distribution handler for incoming and outgoing distribution servicing in excess of 150 distinct units throughout the state. Operates electronic postal processing equipment for outgoing first class, priority, certified, registered, bulk or postcard mail with federal indicia on a daily basis. Ships packages by other commercial vendors as required to support mail missions. Receives, sorts, and routes incoming mail to distribution points by organizational designation, name, subject, distribution formula, etc. Responsible for following security procedures to safeguard mail, in accordance with current policies, procedures, and directives. Receives, registers, controls and safeguards incoming and outgoing classified mail up to and including Secret. Receives and reviews quarterly postage reports for remote site locations, reassembles into a consolidated report and forwards to the National Guard Bureau (NGB) semiannually. Assists in the preparation of applications for licenses, permits and reports relative to the operations of the mailroom. Prepares and coordinates a roster of alternate mail clerks and trains them in required operations. Performs other duties as assigned. Details of the duties and responsibilities are contained in the applicable position description (D1603000) located online, on the FASCLASS website. https://acpol2.army.mil/fasclass/searchfs/searchfs_output.asp?fcp=zutpk3eFRtaToL2jr7lGuam0buidbZKXl6JTf2qCRtyUbYWdmKZRgA%3D%3D


Conditions of Employment


If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed on Application Manager. GENERAL EXPERIENCE: Experience, education or training which demonstrates that the candidate has the ability to perform satisfactorily at the grade level of the position. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 9 months experience which demonstrates the candidate's knowledge of filing procedures to perform alphabetical, numerical or chronological filing. Experience in clerical work, office work, or processing incoming and outgoing mail. Experience receiving and shipping various packages. MILITARY TECHNICIAN COMPATIBILITY POSITION: Prior to placement in this position, the selected applicant must be assigned to an appropriate military position and must meet the definition of a dual status technician in accordance with 32 U S C 709. PHYSICAL DEMANDS: Requires varying periods of standing and walking for collections, sorting and delivery of the mail and includes lifting of material in excess of 50 pounds to shelves of heights that range from floor level to 3 to 5 foot heights. This includes weekly unloading of copy paper delivered to the loading dock palletized and restacked in the copier room. OTHER REQUIREMENTS: - For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are employed. - The applicant must possess or be able to obtain a Secret Clearance within one year of appointment. NOTES TO CANDIDATES: a. Situations of inversion of military rank are not permitted, i.e., a military technician may not be militarily senior to his or her full-time supervisor. b. Authorization for payment of PCS expenses will be granted only after determination is made that payment is in the best interest of the Hawaii National Guard. c. In addition to your application, documents of last performance appraisal, past civilian performance, letter of recommendations, and or military performance may be submitted. d. Candidates may be screened and evaluated on military attributes directly related to the compatible military position required to be assigned into, such as, but not limited to, military bearing, leadership, or ability to work with others (teamwork) in a military environment. e. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). f. Final selection will be based upon qualifications, suitability, and available manpower resources. g. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. h. Financial Suitability - It is the policy of the government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. i. Candidates above the grade of E7 must include in their application the willingness to take a voluntary downgrade in order to be considered. j. Eligibles on this list will be given automatic consideration for position vacancies occurring during the six months period following the close of this announcement. k. Cost of living allowances (COLA) vary from island to island. COLA is subject to change without notice. l. Selectee may be scheduled for formal training at the Professional Education Center (PEC) within the first six months of employment. Unless there are extenuating circumstances, failure to complete National Guard Bureau prescribed courses at PEC within the first year of employment, may be cause for reassignment to other full-time positions or termination of employment.


Additional Information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.