City of Garland, TX Department Representative II – Streets in Garland, Texas
Responsible for complex daily support of: multifunctional business and administrative departmental support, administrative functions and responsibilities as established through departmental needs. Also responsible, for providing on-the-job training to all levels of support staff as needed.
Target Hiring Range:$16.90/hr - $20.50/hr
Provide day-to-day, multifunctional business and administrative support.
Respond to general inquiries through answering telephone calls, e-mails or face-to-face communication and direct calls and inquiries to appropriate personnel.
Create, prepare and maintain office files. File and update personnel folders.
Collect and analyze department accounting and budget records. Maintain data to generate reports and presentations. Lead departmental research and projects.
Send, receive and distribute documents, including faxes and correspondence to appropriate department personnel.
Copy, code, and route all P-Card expenditures assigned to the department, as well as, reconcile monthly P-Card statements for staff approval.
Process and maintain department records including invoices, expenses and supply orders.
Provide on-the-job training to lower level staff, as needed.
May interact with vendors and City employees regarding various issues.
Entering data into various systems, reconciliation, submitting and verifying of payment/invoice authorizations.
Provide assistance to implement the City’s sidewalk and curb repair/replacement program.
High School Diploma or General Equivalency Diploma (G.E.D.)
3 years of executive assistant experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Some college courses completed or training beyond the high school level
3-5 years experience in bookkeeping, accounting, finance, customer service and/or administrative support
Knowledge, Skills & Abilities:
Basic to intermediate knowledge of business practices and procedures
Intermediate skills in PC and systems applications
Excellent customer service and telephone etiquette skills
Proficient organizational skills
Proficient oral and written communications skills
Ability to multitask
Ability to adapt to various working environments
Ability to work independently and/or in a team environment
Ability to work independently and with little to no supervision
Valid Class C Texas driver's license
The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.
Department Name: Streets
Job Family: Administrative Support
Target Hiring Range: Depending on Qualifications
External Company Name: City of Garland, TX
External Company URL: http://www.garlandtx.gov
Street: 1775 Gasoline Alley
Post End Date: 12/31/2020
Minimum Education & Work Experience: High School Diploma or General Equivalency Diploma (G.E.D.) 3 years of executive assistant experience Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Competencies: Adaptability/Flexibility Communication Creativity/Innovation Customer Service Interpersonal Skills Productivity Teamwork